PORTAGE TOWNSHIP - The Portage Township Board of Trustees discussed during its regular meeting Monday how long to keep voice recordings of board meetings.
Supervisor Bruce Petersen said according to the Michigan Township Association, as soon as meeting minutes are approved and accepted by a board, any recordings of that meeting can be destroyed.
Petersen said there are several boxes of cassette tapes in the township office building, and he asked board members if they should be destroyed.
Trustee John Ollila said it would be best to keep any tapes, which may be pertinent to any legal issues facing the board. He also said digital recordings, which the board is now using, take up very little computer space and suggested they be stored one year.
Petersen suggested getting rid of any tapes not needed for legal issues.
Trustee Mark Jalkanen said in the interest of openness it would be better to keep meeting recordings.
"It's also good governance," he said.
No action was taken on the issue of destroying meeting recordings.
In other business, the board:
heard from township Engineer Eric Waara several residents of Naumkeg Shores have expressed interest in getting sewer service, which could be built using funds remaining from the recently completed Dakota Heights sewer project. Waara said the best route to run the sewer lines is being considered.
approved applying for a liquor license from the Michigan Liquor Control Commission so beer can be served at the dance after a firefighters' tournament to take place in June at the Dee Stadium.
heard from Petersen a recent energy audit of the township maintenance building showed it's losing a great deal of heat.